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1. Constituency Allocation from National Government

·         Every financial year NG-CDF Board receives a National Allocation Schedule.

 

·         The schedule indicates the amount of funds each constituency is entitled to in that financial year.

 

·         On NG-CDF Board request for an exchequer issue, Treasury transfers the funds from Treasury Account to NG- CDF Board account at Central Bank quarterly.

 

2.      Project Identification at constituency level

 

The chairperson of the National Government Constituency Committee shall, within the first year of the commencement of a new Parliament and at least once every two years thereafter, convene open forum public meetings in every ward in the constituency to deliberate on development matters in the ward and in the constituency. (section 27 sub section 1)

3.    Project planning and prioritization at the constituency level

 

  • Each ward shall come up with a list of priority projects to be submitted to the National Government Constituency Development Fund Committee at the NG-CDFC Offices.
  • Section 32: NG-CDFC prioritizes the projects and allocates funds to the projects that comply with the provisions of the NG-CDF Act 2015 based on the amount allocated to the constituency.
  • Consultation should be done with relevant Government departments for surveys, Designs and Bills of Quantities where necessary to ensure that allocation to projects is as realistic as possible.
  • The projects proposals are then approved by the NG-CDFCs through a minuted resolution.
  • Then submits to the NG-CDF Board in Nairobi for approval and funding

 

4.    Constituency submits to the NG-CDF Board for approval

 

NG-CDF Board approves the project priorities already approved by the NG-CDFCs and releases funding for implementation.

 

Note: What to consider during approval

·         Are the proposed projects community based?

 The Act requires that all projects to be financed by the NG-Constituencies Development Fund should be community based in order to ensure that the prospective benefits are availed to a widespread cross-section of the inhabitants of a particular area.

 

·         Is the total amount of proposed projects equivalent to the annual allocation?

 

Where a constituency exceeds its annual ceilings, the Board shall consider the order in which they are listed as the order of priority for purposes of allocation of funds, provided that on-going projects shall take precedence over all other projects (Section 46(2).

 

·         Do the proposed projects benefit specific individuals?

 

Projects should not have an element of personal award

 

 

·         Is the expected output measurable?

Project activity should be clear and specific

 

5.   Release of Funds to the constituency

 

      Funds of the approved projects are then sent to the respective constituency fund account.

 

NG-CDF Board communicates the approved projects by;

-         An AIE to the Fund Account Manager

-         A coded listing of the approved projects to the Fund Account Manager. 

 

      Where the Board does not approve a proposal submitted, it refers the matter to the NG-CDFC giving reasons as to why it has declined the proposal

 

6.    Project Implementation at constituency level

 

Projects are implemented by the project management  committee with the assistance of the  relevant department of Government and all payments through  cheques or otherwise are processed and  effected  in  accordance  with government regulations

7.     Monitoring and Evaluation

 

       Section 16 & 25 (9) of the NG-CDF Act, 2015, provides that the NG-CDFCs and the NG-CDF Board shall be responsible for monitoring the implementation of NG-CDF projects and may designate a sub-committee to undertake the monitoring and evaluation role.

 

8.    Feed Back

 

Members of the public are encouraged to give constructive criticism on how the Fund is managed and how best to improve it