COMMITTEES OF THE BOARD

1. Audit Committee

Conventionally, it was noted and resolved that the Internal Audit Department shall report to the Board through this committee.

Terms of Reference (ToRs) 

It was resolved that the committee’s ToRs would include the following:

• Report to the Board on Committee activities, emerging issues and recommendations thereto;
• Consider, deliberate, guide and make recommendations to the Board on reports presented to the Committee;
• Provide an open avenue of communication between Internal Audit, the External Auditors and the Board;
• Consider the effectiveness of the Board`s internal control system;
• Conduct or authorize investigations into any matter within its scope of responsibility;
• Review risk management structures, processes and compliance and provide assurance to the Board;
• Ensure maintenance of accountability, high audit standards and proper development and supervision of staff in the Organization;
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

2. Finance, Human Resource & Administration Committee

It was determined that the following departments/division shall report to the Board through this committee:

• Finance;
• Human Resource and Administration; and
• Procurement.

Terms of Reference (ToRs)

It was resolved that the Committee ToRs would include the following: 

1. Finance
   

• Review the priority financial needs for the Organization;
• Review and monitor Corporation’s performance against financial benchmarks established by the Board in compliance with statutory requirements;
• Receive, review and advice the Board on Corporation’s annual budget;
• Authorize on an annual basis, expenditure against Corporation’s annual work plan developed in accordance with the projections of the yearly performance contract;
• Review quarterly financial reports and, where appropriate, provide advice to the Board on the their implication;
• Advice the Board on the control, supervision and administration of the assets of the Organization;
• Consider and make appropriate recommendations to the Board on matters having significant financial impact on the Organization;
• Review and recommend for approval of the Board, financial policies and procedures formulated by the Management;
• Review and recommend for approval of the Board, estimates of the income and expenditure of the Organization for the ensuing financial year;
• Review quarterly, annual and other statutory financial estimates/statements and recommend for their forwarding to the Treasury and National Assembly;
• Advise the Management in overseeing the implementation of the Corporation’s Financial/Accounting Regulations and procedures; and
• Ensure that financial/accounting regulations are in place as required by the law.
• Deliberate and make appropriate recommendations on governance matters affecting the Board.
  

Human Resources & Administration

• Consider matters relating to Human Resource Policies and Procedures;
• Consider reports on Recruitment of Staff and where necessary undertake preliminary screening of candidates (heads of departments) and participate in actual recruiting process, as it may be necessary and as provided by Human Resource Procedure Manual;
• Recommend to the Board on renewal of contracts for employees and other related matters, as appropriate;
• Recommend to the Board on approval of training plans and capacity building for staff;
• Undertake and consider management reports on staff disciplinary matters and make appropriate recommendations to the Board;
• Make recommendations to the Board on appointment of Corporation’s senior officers;
• Evaluate disciplinary cases of senior officers of the Board;
• Review and promote employment equity, skills development and succession planning;
• Any other policy matter that may arise in relation to HR & Administration; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Procurement 

• To consider and recommend to the Board approval of the Annual Procurement Plan;
• Consider and recommend to the Board on all procurement and assets disposal planning;
• Advise on capacity building on NG-CDFC on procurement matter to the constituencies including issuance of applicable circulars and guidelines;
• Monitor on proper inventory and asset management; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

3. Programs, Risk and Performance Management Committee

It was determined that the following departments/division shall report to the Board through this committee:

• Programs & Field Coordination;
• Corporate Planning and Strategy; and
• Risk Management.

Terms of Reference (ToRs)

It was resolved that the Committee ToRs would include the following: 

Programms 

• Consider project proposals submitted from various constituencies in accordance with the Act and recommending to the Board for approval and funding;
• Undertake monitoring of projects, deliberate on findings and table report and recommendations to the Board;
• Recommend to the Board on issuance of policy guidelines to constituencies on pertinent project matters and make follow up;
• Advise the Board on strategies to be adopted for showcasing best practices in the implementation of projects;
• Recommend to the Board on capacity building for NG-CDFCs and other stakeholders;
• Consider any other technical matter referred to Committee by the Board; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Corporate Planning and Strategy (CPS) 

• Guide in development, implementation, monitor and review of Corporation’s strategic plan;
• Ensure a performance system that is linked to Corporation’s mandate and aligned to national development plans and sector performance standards;
• Review and guide the management in setting performance targets that will form basis of performance contract approval and evaluation;
• Participate in evaluation of Organization’s annual performance contract;
• Vet Organization’s annual work plan;
• Review implementation of policies, strategies and plans and make appropriate recommendations to the Board;
• Ensure up to date data and statistics of Corporation’s key operations; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

Risk  

• Ensure Enterprise Risk Management (ERM) processes and culture are embedded throughout the organization including effectiveness of risk identification and management, and compliance with internal guidelines and external requirements;
• Ensure development of a policy on risk management and the risk management framework;
• Delegate to the management the responsibility to implement the risk management plan;
• Ensure that the implementation of the ERM Framework is occurring in a systematic, timely and effective manner;
• Review, monitor, interrogate and report to the Board on the risk management information, with particular reference to the set tolerance and appetite levels;
• Review the implementation of the risk management framework on a quarterly basis;
• Receive assurance from Management that the risk management framework is integrated in the daily activities of the organization;
• Escalate critical risks to the Board, as required; and
• Deliberate and make appropriate recommendations on governance matters affecting the Board.

4. Governance, Complaints and Publicity Committee

It was determined that the following departments/division shall report to the Board through this committee:

• Legal;
• Corporate Communication; and
• ICT

It was resolved that the Committee ToRs would include the following:

Complaints

• Review and make appropriate recommendations on all governance matters affecting the Corporation;
• Address complaints that may arise from the implementation of the Act;
• Analyze complaints raised by the public, media and other NG-CDF stakeholders and make appropriate recommendations to the Board;
• Resolve emerging disputes from the constituencies and advise the Board accordingly.
• Receive reports on the implementation of the Act and Regulations and make appropriate recommendations to the Board.
  

Corporate Communication 

• Boosting public awareness on NG-CDF and especially the public expected role in the fund management;
• Enhancing positive NG-CDF image by routinely updating the public on the activities of NG-CDF vis-à-vis its set objectives;
• Profile NG-CDF Board in the media;
• Develop strong links with the media;
• Position NG-CDF Board as a reliable source of information on Constituencies or national development matters;
• Providing direction on the communications strategic planning process;
• Review and make recommendations to the Board on NG-CDF communications needs and priorities through appropriate consultation;
• Assessing and evaluating the delivery of communications periodically against the needs and/or expectations of the NG-CDF Board;
• Recommending communications initiatives to the Board for approval, as appropriate;
• Providing oversight on the implementation of the internal and external communications programs of the NG-CDF Board; and
• Reviewing and making recommendations to the Board on awareness creation activities scheduled.
  

Information Communication Technology (ICT)  

• Approve and monitor the Corporation’s ICT policies and practices to ensure that they continue to remain effective and accurate; and
• Seek to ensure and oversee major enterprise information technology projects considered of significant importance.

You can download our service charter by clicking on this link charter

Eligible Projects

Projects falling within the functions of the National Government as outlined in the constitution of Kenya will be funded.

Projects that are community based in order to ensure that the prospective benefits are availed to a widespread cross-section of the inhabitants of a particular area.

Ineligible Projects

• Funds should not be used to finance religious bodies/activities and political bodies/activities.
• Projects falling within the devolved functions such as water & Health.
• Projects that are recurrent in nature.
• Projects benefiting individuals and or small groups of people.
• Projects involving personal awards whether in cash or kind.

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NG-CDFprojectmanagement

Roles of Citizens

• The Constitution of Kenya advocates for community participation in project formulation and implementation for ownership and sustainability.
• In this regards the NG-CDF expects its implementing agencies to put community at the forefront in the project cycle. The community is therefore expected to:

1. Participate in open public meetings convened by the Chairperson of the NG-CDFC to deliberate on development matters in the ward and the constituency, to facilitate in prioritization of projects to be submitted to the NG-CDFC.
2. To participate in project implementation through provision of locally available resources (land, materials, labour or skills) either voluntarily or for pay.
3.  Participate in nomination and formation of PMCs and NG-CDFC.
4. To provide feedback to the Board, law enforcement Agencies & to the public on matters concerning the Fund.
5. Witness the commissioning of projects and issuance of cheques and other disbursements by the constituency committee To takeover & sustain completed projects.

Education Sector

• NGCDF funding of schools has assisted in increased student enrollment and transition rate from primary to secondary.
• Reduced the distance travelled by school children to access education by building schools closer to home.
• NG-CDF Bursary has helped retain students from low income families in schools.

Security Sector

Establishment of police posts, installation of high mast security lights, security officers staff houses and local administration offices has enhanced security network throughout the country therefore:

• Reducing crime rates
• Improving the living standards of security officers,
• bringing services closer to the people
• Enhancing businesses

Citizens

Exercising their democratic rights to self-governance, through participation in the process of debating and identifying priority projects to be funded through NG-CDF.

Employment

The fund has accelerated the government’s effort of creating employment away from urban centers by engaging local labour, while supporting local entrepreneurs through purchase of services/materials from village suppliers.

Funding of Sports Activities

The fund has encouraged talent development by organizing sports tournaments in different fields leading to reduction of crime rates leading to a productive youth.

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 NG-CDF management Structure

YUSUF MBUNO-CHIEF EXECUTIVE OFFICER

Yusuf Mbuno holds Master of Arts degree in Economics, Bachelor of Arts in Economics and Certificate in Project Planning and Management. He also holds a certificate in Monitoring and Evaluation of Public Sector Projects and Programmes from Norwich, U.K. He holds a certificate in Policy analysis, formulation and management and also a certificate in poverty alleviation from Malaysia. He is a trained Integrity assurance officer

Responsibilities: Providing direction for the day to day
management of the affairs and staff of the Board. He has undertaken Strategic Leadership Development Programme in Kenya Institute of Administration.

SIMON NDWEKA- SECRETARY TO THE BOARD

Simon Ndweka has over 15 years experience in Legal, Board Management and Corporate Governance.

He holds Masters in Business Administration degree (Strategic Management) and Bachelor of Laws.

He is a Certified Secretary and a Certified Public Accountant and a member of the Institutes of Certified Secretaries (ICS), Certified Public Accountants, Kenya (ICPAK) and Law Society of Kenya (LSK), in good standing.

Responsibilities: providing professional advice to the National Government Constituencies Development Fund Committees (NGCDFCs) on Legal, Governance and Providing technical guidance and support to Constituencies on legal and governance matters.

JAMES CHEBII-MANAGER, FINANCIAL SERVICES

James Chebii holds Masters in Business Administration degree and Bachelor of Science in Education

He is a Certified Public Accountant and a member of the Institute of Certified Public Accountants, Kenya (ICPAK) in good standing He has undertaken Strategic Leadership Development Programme and Senior Management Courses in Kenya School of Government.

Responsibilities: Provide professional advice to the Board on technical financial and accounting matters. Lead in the consolidation of the organization’s budget and monitor its implementation and Preparation of financial statements for the headquarters

ANNE THUMBI-MANAGER HUMAN RESOURCE

Anne Thumbi holds Masters of Science in Human Resource Management, Bachelor of Science in Communication and Public Relations, Higher Diploma in Human Resource and Diploma in Personnel Management.

She is a member of the Institute of Human Resource Management (IHRM) in good standing. She has undertaken Strategic Leadership Development Programme and Senior Management Courses in Kenya School of Government

Responsibilities: providing professional advice to the National Government Constituencies Development Fund Board and staff on Human Resource matters and providing technical guidance and support to Constituencies in management of human capital.

ELIZABETH KITUNDU-CHIEF MANAGER PROGRAMME AND FIELD SERVICES COORDINATION

Elizabeth Kitundu holds a Master in Education degree in (Economics of Education) and Diploma in Project Management.

She has also undertaken Advanced Strategic Leadership Programme Course from Kenya Institute of Management and Strategic Leadership Development Programme Course in Kenya School of Government.

Responsibilities: Coordination Project planning, implementation and continuous monitoring of implementation of projects by the National Government Constituencies Development Fund and Project Management Committees.

CPA ROBERT MAINA-MANAGER RISK & COMPLIANCE DIVISION

Robert Maina holds Masters of Science degree in Risk Management and Bachelors of commerce finance option.

He is a member of Institute of Certified Public Accountant of Kenya (CPA(K) He has undertaken Strategic Leadership Development Programme from Kenya Institute of Management and Senior Management Course in Kenya School of Government

Responsibilities: Co-ordinate and monitor the implementation of risk management framework at the Board secretariat and the constituencies.

ALICE WACHIRA-CHIEF INTERNAL AUDITOR

Alice Wachira-Mbatia holds an executive MBA degree on Strategic Management. She is a Certified Public Accountant (CPA K) and Certified Public Secretary (CPS K).

Alice is a member of Institute of Certified Public Accountants (ICPAK, Kenya), Institute of Certified Public Secretaries (ICPS) and Kenya

Institute of Internal Auditors (IIA) Kenya Chapter.

Responsibilities: Providing assurance on effectiveness of Risk Management, Internal controls, and governance processes within the organization to the National Government Constituencies Development Fund Board (NGCDFB).

JACK ODHOCH-MANAGER ICT

Jack odhoch holds Master in Information Systems and Bachelor of Science (Statistics & Computer).  He has undertaken Prince 2 Foundation and Practitioner course at Computer Learning Center and he is a member of the Association of Computing practitioners Kenya in good standing. He has undertaken Strategic Leadership Development Programme and Senior Management Courses in Kenya School of Government

Responsibilities: Provide an interface between the Board’s needs, user requirements, and the information and communication technology (ICT) used at the Board to achieve its goals of streamlining internal operations and improve customer experience. By setting and implementing suitable ICT objectives & strategies.

SHAFFE YAQUB- MANAGER SUPPLY CHAIN

Shafee Yakub holds Masters of Science in procurement and Logistics, Bachelor of Commerce (Finance), Diploma – Purchasing & Supply (CIPS). He is a member of the Institute of Supply management in good standing.  He has undertaken Strategic Leadership Development Programme and Senior Management Courses in Kenya School of Government

Responsibilities: Provide professional advice to NGCDF Board on procurement of goods, supplies and Services and work.

BRENDA ONYINO- MANAGER CORPORATE COMMUNICATION

Onyino Ruth Brenda holds Masters in corporate Communication and Bachelors in Communication and PR

She is a member of the public Relations Society of Kenya (PRSK).

Responsibilities: create and maintain a favourable public image for the NGCDF Board by communication programs and achievements; advising the Board and the constituencies on corporate branding and media relations.

CHARLES MUGITA GESONGO- MANAGER MONITORING & EVALUATION

Charles Gesongo holds Masters of Arts in Economics and Bachelor of Arts (Economics)

He has Post-Graduate Diploma in Management, M & E of Agricultural and Rural programmes, ILO, Turin, Italy Institute of Economic Affairs, He has undertaken Senior Management Course in Kenya School of Government

BEATRICE OTIENO – MANAGER FIELD FINANCIAL COORDINATION Beatrice Otieno holds Master of Business Administration (Finance) Bachelor of Arts in Economics. She is a Certified Public Accountant and a member of the Institute of Certified Public Accountants, Kenya (ICPAK) in good standing. She has undertaken Senior Management Course from Kenya School of Government Responsibilities: providing professional advice to the National Government Constituencies Development Fund Committees (NGCDFCs) and Fund Account managers on financial management and Providing technical guidance and support to Constituencies in Preparation of Constituencies financial statements.

NG-CDF and Risk Management

There is a strong relationship between risk management and service delivery at NG-CDF Board. Effective risk management is an important route towards securing the right service to be delivered to the public, and also maximizing the level of service provision which can be achieved within the Board.

Why Risk Management at NG-CDF?

• Compliance
• To ensure effective and efficient Management of the Fund
• Enhance service delivery

Roles of NG-CDF Committee in Risk management

• Coordinate and monitor the implementation of Risk management initiatives within the constituency
• Conduct Risk assessment and develop monitoring systems of the risks
• Monitoring risks in the constituency

Complaint Process

1. The Management Receives Compliant
2. Information is sought from relevant Fund Account by virtue of section 24(10) of the NG-CDF Act.
3. The matter is taken to the relevant committee of the Board which makes appropriate recommendation/s to the Board by virtue of Section 6(1)(e).
4. Arbitration is commenced.
5. The matter is taken to court.